Course Preparation To-Do List

Gotchas #

Synchronize Crowdmark at end of first week.

Schedule Setup #

Figure out the duration of the semester: https://www.utsc.utoronto.ca/registrar/academic-dates
Put the Week-by-Week in to Google Calendar.
Setup the docstrip commands \WeekOneMonday etc.
Copy that data over to all relevant courses.

Quercus Setup #

Request that multisection courses get merged.
Template e-mail.
Hi Quercus Support, Kevin, Summer, and UTSC Records,

I’m going to be coordinating MAT A29 and B41 in the fall. At present, these are multiple sections for each course.

Could you please merge them on Quercus and eMarks for me? That is, please merge all the A29s and, seperately, merge all the B41s.

Thanks for your time.

Put graphic syllabi as Quercus pictures.
Create the week-by-week announcements in Quercus.
Use the announcement copy functionality to migrate them to other courses.

Weekly Modules Setup #

Create the weekly modules.
Populate them with lecture notes, tutorial activities, etc.
- When posting tutorial activities, there are multiple files: WORKSHEET, SLIDES, SOLUTIONS. It is helpful to bulk upload to Quercus and use its file manager to post them to modules.
- Schedule the SOLUTIONS: Pull up your Google Calendar in Month view, and use Friday at 5pm.
Publish the last.

Weekly Announcements Setup #

Review the week-by-week messages.
Check for changes in date of Reading Week.
Update office hours.
Export to HTML.

External Bits and Bobs #

WebOption Setup #

Request that lectures are recorded.
Template e-mail.
I’m coordinating MAT A29 and B41 next semester. I’d like to request that the following sections are recorded: MAT A29 LEC 01 MAT B41 LEC 01

Please set it up so that recordings are posted automatically, and available to student immediately.

Thanks for your time.

Request Lockers #

E-mail Kevin and Irene requesting lockers.
Template e-mail.
Hi folks!

This e-mail is probably very early, but here it is.

I’d like to request storage lockers for MAT A29 and B41 next semester.

Can you confirm that they’ll be available?

Request FSGs #

Email Jilani about FSGs.
Template e-mail.
Hi Jilani,

This e-mail is probably very early, but here it is.

Please organize an FSG for MAT A29.

It would be very much appreciated. Please let me know if you need any details.

The “Standard” Course #

This is the “standard” or generic course.

Assessment	Weight
Quizzes	$(6-1) \times 4\%$
Assignments	$(6-1) \times 2\%$
Midterms	$(10 + 20)\%$
Final Exam	$40 \%$

Materials Overview #

Syllabus
Course Guide / Calendar
Readings
Announcements
Lectures
- Handouts
- Slides
Tutorials
- Handouts
- Slides
Homework
- Handouts
- Solutions
Quizzes
- Handouts
- Solutions
Midterms
- Practice + Solutions
- Real + Solutions
- Deferred + Solutions
Exam
- Practice + Solutions
- Real + Solutions
- Deferred + Solutions

Materials Detail #

Thing	Amount	User	Timeline
Syllabus	10 pages	Students	Pre-Course
Course Guide / Calendar	2 pages	Students	Pre-Course
Readings	$2 \times 12$ pages	Students	Pre-Course
Announcements	$12 \times 2$ paragraphs	Students	Pre-Course
Lectures Handouts	$(1 + 2)\times 12$ pages	Instructor	Pre-Course
Lectures Slides	$2 \times 12$ slide decks	Instructor	Pre-Course
Tutorial Handouts	$2 \times 11$ pages	TAs	Pre-Course
Tutorial Slides	$11$ slide decks	TAs	Pre-Course
Homework Handouts	$6$ assignments	Instructor	Ongoing
Homework Solutions	$6$ assignments	Instructor	Ongoing
Quiz Handouts	$6$ quizzes (versioned)	Instructor	Ongoing
Quiz Solutions	$6$ quizzes (versioned)	Instructor	Ongoing
Midterms	$3 \times 2$ midterms	Instructor	Midway
Midterm Solutions	$3 \times 2$ midterms	Instructor	Midway
Exams	$3 \times 1$ exams	Instructor	Midway
Exam Solution	$3 \times 1$ exams	Instructor	Midway

Published: Dec 4, 2023 @ 11:43.
Last Modified: Jul 18, 2025 @ 16:31.

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#teaching #career #planning #coordination

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